Microsoft Outlook is one of the most popular and widely used email client applications within the MS Office suite. Millions of people from different parts of the world use this application to manage their personal information, such as important documents and files. And through this emailing service, they stay connected with other people via emails. Anyone can easily use this emailing service to send and receive emails to and from anyone who uses the same service. We all use to send and receive a lot of emails in our everyday life. And some emails can be extremely important, and we can’t risk losing them. Have you ever lost any of your essential emails or accidentally deleted any of them? Losing your important data can be a nightmare for anyone. And backing up all the deleted emails and data might be a lengthy process. Well, that depends on the email app that you use.

Microsoft Outlook comes with various features that enable you to manage your data more efficiently. Within this email client application, you can store your other information also such as contacts, tasks, notes, RSS feeds, calendar items, journals, and much more. Even though it is one of the best email client applications, it is also highly prone to corruption, mainly because of virus attacks, application errors, etc. And because of this, there are chances that you can lose your data and emails. And, of course, no one of us would want that. In that case, it’s best to back up your emails and all data. Do you know how you can backup and restore your emails in Microsoft Outlook? If you don’t know how you can do so, don’t worry because many Outlook users might not know the procedure.

The following article will show you how you can backup and restore your emails in the Microsoft Outlook email client service. So, to get the methods, please consider reading this complete article.

The Procedure to Backup and Restore Emails in Outlook

Any of the Outlook users can easily backup or restore their emails. For that, following this step-by-step guide is necessary. Most modern emailing services store all of your data and emails in the cloud so that you can access them from anywhere, whenever you want. But, even these email client services come with a storage limit. So, if you are one of those who use Microsoft Outlook to manage most of their email communications and want to take a backup of your emails or to restore them, here’s how you can do so. Please take a look at the below-mentioned steps.

The Steps to Take a Backup in Microsoft Outlook

In Microsoft Outlook, you can find the backup of your emails in PST (Personal Storage Table). You can open the table directly in the app. Below mentioned are the steps to follow for backing up the emails in Microsoft Outlook:

• First of all, you will have to launch the Microsoft Outlook app on your computer system.
• Now, go through the option of “File,” which you can see placed in the ribbon, and then, in the left side pane, select the “Open and Export” option.
• After this, go through the “Import/Export” tab.
• On the next screen, click on the “Export to a File” option and then proceed by clicking on the “Next” button.
• And then, after you reach the “Export to a File” window, choose the “Outlook Data File” option and then go through the “Next” button.
• On the next screen, you will select an individual folder such as “Archive” for the backup. And to back up all of your emails at once, then go through your mailbox and make sure that the option of “Include Subfolders” is enabled. And now, click on the “Next” button.

By default, your file will be named “Backup.pst,” and you can locate the file in the Windows default Microsoft Outlook folder. If you want, you can easily customize the file name and its location. And when you are done, complete the procedure by clicking on the “Finish” option. And now, let’s see how you can restore a backup in Microsoft Outlook.

The Steps for Restoring a Backup in Microsoft Outlook

Please follow the below-mentioned steps to restore a backup in the Outlook email app:

• And now, after getting a PST file, you can import the data back into Microsoft Outlook. To do so, open up the Microsoft Outlook application on your computer system and then go through the option of “File.”
• After this, select the option of “Open and Export” and then click on the “Import/Export” tab.
• On the “Import and Export” screen, select the option of “Import From Another Program or File” and then navigate to the “Next” button placed in the button right corner of your screen.
• Next, choose the “Outlook Data File” option and then again go through the “Next” button.
• And then, select the PST file that you would like to import and then choose the options for whether you want to remove the duplicate emails, create duplicate emails, or not to import duplicate emails at all. After selecting any of these options, click on the option of “Next.”
• Choose the folders that you are going to import. You can also select the whole mailbox. Now, choose the location for the import folders.
• If you are restoring the emails from a backup or moving them to a new device, then you can select the option of “import items into the same folder in.” You can even choose the mail account to which you want to import the emails. And after this, finally, click on the “Finish” button, after which your emails will be imported into Microsoft Outlook.

So that is all that needs to be done to backup or restore emails in the Microsoft Outlook email client app. If you like this article and want to read more posts like this, please go through our website.

Source: https://a1setup.co.uk/a-guide-to-backup-and-restore-emails-in-microsoft-